The Procurement Policy & Training Hub brings together the essential guidance, tools, and instructional materials that campus departments rely on when making purchases. This page is designed to help faculty and staff understand purchasing requirements, follow correct procedures, and access the resources needed to plan, initiate, and manage purchases with confidence.
Policies, Standards & Guidelines
Reference institution‑wide policies and standards that intersect with purchasing processes, in addition to Procurement-specific policies and guidance.
Travel
Sourcing
- Informal Bid Process Guidelines
- Informal Bid Process Request Form
- Personal Service Agreements Procedure
- Uniform Guidance & Sponsored Research Funded Purchases
Refund & Reimbursement
General University Policies
Procurement Commodities
Learn about the various goods and services that the University buys, learn specific requirements associated with those purchases, and best practices to ensure value and compliance.
Technology
Business Support Services
System and Technology Guides
Step‑by‑step documentation and learning materials that support everyday procurement tasks. These guides help users understand how to navigate systems, complete forms, follow workflows, and execute purchasing activities correctly.
Accounts Payable & Financial Systems
These links connect you to the financial systems and payment processes that support the full procure‑to‑pay lifecycle. They help departments manage invoices, payments, financial workflow, and account information.
4.3.26 | Helium Shortage – Airgas Implements Force Majeure
Airgas, has declared a force majeure on helium shipments due to production suspensions resulting from the Iran war. Healthcare and other industries will be prioritized. Procurement is meeting w/Airgas this coming week to understand the allocations we will face under the force majeure. All helium orders will be reviewed by Airgas before processing to ensure our allocation will meet the demand. Reach out to Procurement’s Research Team for more information (https://draft.procurement.uconn.edu/people/).
2.11.26 | New Campus-wide Print Solution
The University is implementing a campus-wide print solution to improve the simplicity and security of print release functionality.
As part of this initiative, UConn is working toward a standardized fleet of print equipment. This will allow for more consistent and efficient support and help reduce long-term costs for departments by centralizing purchasing and maintenance.
Submit a printer purchase request: s.uconn.edu/newprinterrequest
For more information about UConn’s UPrint program: kb.uconn.edu/space/IKB/26928676873/UPrint
1.26.26 | Approval Authority for Financial Transactions Policy – Concur
In alignment with the recently revised Approval Authority for Financial Transactions Policy which was effective 7/1/25, changes have been implemented to ensure consistency and accountability in financial approvals.
Effective February 1, 2026, employees will no longer be permitted to delegate approval authority within the travel system (Concur).
Assistants and Travel Arrangers may continue to prepare Concur Requests and Expense Reports, and approvers may assign individuals to review submissions using the Previewer Delegate role. However, final approval authority must remain with the designated approver. For more information please refer to the Approval Authority guide.
For questions and assistance please contact travel@uconn.edu.
12.5.25 | Important Update: Revised University Travel Policy and Procedures
Dear Colleagues,
We are pleased to announce that the University has finalized a revised Travel Policy that will become effective on 2/1/26.
This revision includes several important and impactful changes that all employees should review carefully.
All University employees who travel on behalf of the University are expected to review and comply with the revised policy and procedures.
The updated policy and procedures, along with a summary of changes, are available here: Revised University Travel Policies and Procedures
To ensure clarity, understanding and help with compliance, we are in the process of arranging virtual meetings to communicate the changes to our travel policies and procedures, as well as to address any questions you may have regarding these updates. Please check www.travel.uconn.edu for future updates. In the meantime, if you have any questions or need assistance understanding the revisions, please contact the travel office at travel@uconn.edu.
- Identify academic, research, and operational needs early
- Explore existing contracts, preferred suppliers, and campus resources
- Ensure compliance with university, state, and sponsor requirements
- Ensure that existing contractual relationships are managed effectively and efficiently
- Understand University and Supplier compliance obligations
- Benefit from suppliers familiar with campus processes and expectations
- Manage travel booking and expenses
- Understand negotiated rates, protections, and reporting tools
- Know how and when to use travel cards and procurement cards